Lesson 4 of 5 · 6 min

Bills, approvals and check runs

Enter bills, route them for approval, commit them and pay, and bill costs back to residents where the lease allows.

Financial › Payables holds every unpaid bill. If your organization requires approval, bills and purchase orders wait on Financial › Approvals before they can be paid. With Require a second person for payables on, whoever enters a bill cannot approve it.

Pay bills

Enter the bill on Payables with its payee, bill number, date, due date and charge code.
Approve it on Financial › Approvals, or have the right person approve it. Approval rules are set under Setup › Bill approvals.
Commit the bills you intend to pay. Committed bills are staged for a check run.
Process. Processing prints checks against the committed bank account.

Put a bill on hold if it should not be paid yet. Held bills stay out of the payable list on purpose until the hold is released.
Vendor bills for maintenance can be generated from an approved purchase order on the work order.

The Collections list: leases owing, status and amount outstanding. — The screen this lesson works in, from the StrivBridge sample company.

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